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Accounts
Accounts
Ingestion
+ Rate Library
Your accounts hold the most honest pricing data you’ll ever own. This reads it, codes it, and turns it into rates you can price the next job with.
- Tool
- 001 / Cost & commercial
- Role
- Designed + built
- Inputs
- Invoices, claims, statements
- Outputs
- Coded lines, rate library
01 Ingestion in action
Source document
Tax invoice · Supplier A
DescriptionAmount
N32 concrete, pump, L2 slab 42 m³ @ 310.0013,020.00
Reo fix & supply, L2 slab 6.8 t @ 3,150.0021,420.00
Pump standing time480.00
Fuel levy95.00
Total ex GST35,015.00
Extracted & coded
| Line | Cost code | Qty | Rate | Conf. |
|---|---|---|---|---|
| N32 concrete, pump | 03.30 In-situ conc. | 42 m³ | 310.00 | 98% |
| Reo fix & supply | 03.20 Reinforcement | 6.8 t | 3,150 | 96% |
| Pump standing time | 03.30 In-situ conc. | 1 | 480.00 | 71% |
| Fuel levy | Unassigned | 1 | 95.00 | Human |
Totals check
Lines sum to invoice total ✓
Illustrative sample data
02 What it does
From a pile of PDFs to a pricing asset.
- Ingest anythingInvoices, progress claims and statements by upload or inbox, in whatever format suppliers send.
- Extract with receiptsEvery line gets quantity, unit, rate and total, with the source location kept so any figure can be traced back.
- Code to your structureLines map to your cost codes. Low confidence goes to a person, never silently guessed, and corrections teach it.
- Check the mathsLine items are reconciled against invoice totals so errors surface before they reach the ledger.
03 Rate library
Trade: ConcreteRegion: VICLast 24 moProject type: Commercial
| Item | Unit | Range · median | Low | Median | High | n |
|---|---|---|---|---|---|---|
| N32 supply & place | m³ | 285 | 305 | 340 | 38 | |
| Reo supply & fix | t | 2,950 | 3,150 | 3,500 | 21 | |
| Formwork, slab edge | m | 48 | 56 | 66 | 44 | |
| Concrete pump, boom | hr | 210 | 235 | 290 | 29 |
Trace Click any median to open the invoices behind it: 38 lines · 9 suppliers · 14 projects
Illustrative sample data. Not real market rates.
04 Why it matters
Price from what you actually paid, not what the schedule says.
- EstimatingDefensible rates with ranges, not one estimator’s memory.
- VariationsEvidence-backed pricing when the scope moves.
- FinanceHours of re-keying and coding become a review task.